Dialogue without limits.
Important in any meeting is the ability to for attendees to hear and participate. Congress systems are therefore designed to facilitate discussions in large meeting rooms such as council chambers, conference rooms and university lecture halls.
DCN systems fulfil a number of functions beyond the main role of enabling people to hear and be heard. It also promotes greater efficiencies, allowing members to be more productive. Speakers who wish to contribute can be queued so that people can speak in turn, and the operator has control over the microphones for better management of the discussion.
There is a need to record important meetings or conferences - from councils obliged to store major planning applications to law enforcement agencies noting their minutes. Using cameras has environmental benefits as meetings can be conducted without the need for everyone to travel to the venue as images can be broadcast over IP.
With modern conferencing technology, recording meetings is now straightforward with, for example, built-in SD cards that enable speech to be recorded onto MP3. Such systems will also often be able to take the audio straight from the manufacturer's device into a propriety device, such as a PC.
Typically there is still the need for a transcript of meetings and this is where modern conferencing technology can assist, with software specially designed to enable archivists to find what was said, by whom, and at what time - effectively providing a detailed log for each speaker to ensure accurate records are maintained.
It is also possible to display to an audience which way a vote has gone. The concept of an electronic show of hands removes the possibility of contention, since there is a clear record of how each member has voted. What also helps is the idea of flexible seating, whereby an individual inserts a personal identification card into the conferencing device. This means speakers or voters can be found wherever they are.
Further, in line with the Disability Discrimination Act, many sites will have loops installed for the hard of hearing. In such cases, it is usually simple for the conference technology to integrate with an existing loop. Where no such loop exists, temporary neck loops are a viable alternative.
To discuss your requirements or to request further information, simply talk to Snellings.